PAYROLL AND PERSONNEL MANAGEMENT SYSTEM-SPARK

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Objective

Personnel and Payroll Management System using SPARK-Service and Payroll Administrative Repository for Kerala is an Integrated Personnel, Payroll and Accounts information system which is Web based application implemented for all the Employees in the State of Kerala. The system has been developed with a view to cater to the Administration, Payroll and other Accounts activities of Government Establishments. Every employee is allotted with a unique Permanent Employee Number (PEN) through the system. This Centralized system helps the departments to get details of any employee immediately, achieve highest level of transparency in dealing with the employees, more consistent application of rules etc. Being a well integrated system, the changes made through one module reflects in all related areas of activity. In the payroll side, accurate and automatic payroll processing is facilitated. It also ensures that the rules and regulations are uniformly applied to all employees there by avoiding complaints and thereby achieving better employee relations. .

G2E web based Personnel Administration and Accounts software for Government Establishments
System allots unique Permanent Employee Numbers (PEN) to all employees
Addresses all requirements in Service and Salary matters
Entire Service Book of each employee is digitised
Centralised database helps in quick decision making and applying rules and regulations uniformly for all employees
Activity driven procedure linked updating of data
Salary Processing of NGOs
All reports in PDF format
Provision to generate Identity Cards
Interface for individual employees to view their salary, loan, leave, GPF, accounts and personnel details
Provision for Filing Annual Property Returns for Government Employees and All India Service(AIS) officers
Processing of Self Drawing Officers Salary (SDO’s)
Increment Sanctioning
Leave salary and arrear bills
Management of recoveries, advances, loans etc of employees
Online Transfer processing
LPC Generation
Transfer Management module
Income tax computation and generation of statutory forms etc
All kinds of statistical reports using queries
Comprehensive database of Government offices across the state.
Inbuilt Notice Management Module.
Suggestion and Feedback Module incorporated in the application

Key Players in the Implementation

Implementing Agency

Technical Support

Training

Kerala State IT Mission

National Informatics Center(NIC)

Akshaya, Kerala State IT Mission

Project Time Line

Conceptualization of project : September 2004

Pilot Implementation : March 2005 to March 2006

Roll out : July 2007

Time Bound Implementation : August 2008

Scope of Implementation

Kerala State has 39 Government Departments, over 122 Field Departments and over 30000 offices spread across the nook and corner of the State. Personnel and Payroll Management System using SPARK-Service and Payroll Administrative Repository for Kerala is to be implemented in all the Government Offices across the state.

Benefits

Solution including technology provided to meet the challenges that existed

A centralized database for the whole state
Unique Permanent Employee Number for all
Necessary Government Orders issued by Govt. of Kerala
All reports generated in PDF format
Offline data entry package for easy data entry

Benefits accrued

Easy and speedy pay bill preparation
Automatic generation of Employee Identity card
Employees who are unaware of what is happening on their claims submitted will be notified through automatic alerts from the system
Most of the salary, Income Tax and GPF related details are online. This will reduce the distance between head office and remote offices to a mouse click.
The administration will be benefited since 90% of the activities are carried out through the system
Result in transparency and smart administration.

Future Plans