Setting up of CERT-Kerala

The Government has issued orders vide G.O. (Ms) No.15/2010/ITD dated 03/04/2010 for the setting up of Computer Emergency Response Team - Kerala (CERT-Kerala) to ensure Cyber Security in the State. The CERT-Kerala would act as nodal agency for monitoring Cyber Security related matters for Government of Kerala/Government organisations.

Download G.O (Ms.) No.15/2010/ITD dt. 03/04/2010

Back-Up Policy

The Government vide G.O (Ms) No. 10/2010/ITD dt. 05/03/2010 has announced a back-up policy to ensure that electronic records (application and databases) are not lost due to equipment failure or physical or cyber disaster. The policy is aimed at helping Government Organisations/Departments to take action to back up electronic records to minimise the risk of such loss.

Download G.O. (Ms) No.10/2010/ITD dt.05/03/2010

Critical Information Infrastructure to be a Protected System

The Government vide G.O. (Ms) No. 5/2010/ITD dt. 03/02/2010 has declared that any computer resource in any of the offices of the Government of Kerala or of the Government Undertakings or Boards which directly or indirectly affects the facility of Critical Information Infrastructure to be a protected system.

Download G.O. (Ms) No. 5/2010/ITD dt. 03/02/2010

Persons Authorised to Access the Protected Systems

The Government vide G.O. (Ms) No. 7/2010/ITD dt. 23/02/2010 has authorised certain persons to access the protected systems. They include, all existing and users of computers in Government offices or Undertakings or Boards as per their allowed permissions, all existing owners of the contents of the websites, all existing owners of the contents who are publishing the web pages and other on-line services and Internet Service Providers.

Download G.O. (Ms) No. 7/2010/ITD dt. 23/02/2010

Delegation / Enhancement of financial powers of the Administrative Department of the Secretariat and Heads of Department on the basis of the Recommendations of the Advisory Group.

Download G.O. (P) No. 350/2008/Fin. dated 06.08.2008

IT Division in all Government Departments

Due to lack of in-house technical manpower, the Government Departments and PSUs have to depend on external agencies to implement, manage and maintain e-Government applications. This arrangement has several limitations. Government has found it imperative to create IT Division in all Government Departments/ Organisations including PSUs and Local Self Government Institutions. Vide G.O. (Ms.) No. 28/2008/ITD dated 26th July 2008, Government have ordered to create IT Divisions in all Government Departments/ Organisations/ PSUs including Local Self Government Institutions.

Download Government Order No. (Ms.) 28/2008/ITD dated 26th July 2008

IT Based Schemes and Projects costing over 10 Lakhs - Approval of IT Department

In G.O. (Ms.) No. 30/2003/ITD dated 21.08.2003, Government have ordered that approval of all IT based schemes and projects taken up by Government agencies and subordinate organisations are to be issued by the IT Department. The IT Department was also designated as the authority for co-ordination of Government initiatives in IT, i.e. E-Governance, formulation of procurement policies in respect of all IT procurements, as well as development of common networking infrastructure for departments. Government had exempted projects/ schemes costing up to Rs. 10 lakhs from the purview of this order to enable implementation of routine minor IT projects by the Departments themselves.

Download Government Order (Ms.) No. 30/2003/ITD dated 21.08.2003

Inclusion of a member of IT Department in Working Group of the Departments

Download GO(Ms.) No. 461/2008/FIN dated 16.10.2008

State e-Governance Mission Team [SeMT]

A State e-Governance Mission Team (SeMT) needs to be formed to support the Program  Steering Council & SeGP Apex Committee and function as the secretariat and full-time internal  advisory  body in undertaking e-Governance projects. This team would be responsible for  undertaking the groundwork for providing an overall direction, standardisation and  consistency through program management of the e-Governance initiatives in the State. All  interdependencies, overlaps, conflicts, standards, overarching architecture, security, legal aspects,  etc. across projects as well as core and support infrastructure shared across several projects would  fall under the purview of this group. However only the SeGP Apex Committee would have the  power to issue directions to any department.

Given the current structure and skill-sets available, capacity building is required to form  SeMT with adequate number of personnel with the requisite skill-sets. Capacity Building at State  Level (SeMT) would inter alia strengthen the secretariat of the SeGP Apex Committee under the  Secretary (IT) or any other Secretary nominated by the State Government, who may currently be  supported by a skeletal staff and / or the state unit of NIC. The approach to actual capacity  building is detailed out later in these guidelines. It is expected that the SeMT would typically consist of 5-10 core people initially. The actual  size would depend on the scale and maturity of the e-Governance programme in the State. For  states that have a suitable programme already under way, the SeMT would be significantly larger.  SeMT is expected to engage agencies on task basis, wherever feasible and appropriate , rather  than undertaking tasks itself. It is important to ensure that the SeMT does not itself undertake  tasks that could have been out source to professional agencies, so that the State gets the benefit of  the best advice on various issues.

Project e-Governance Mission Team [PeMT]

Various departments of the State Government taking up e-Governance projects would require a full-time dedicated Project e-Governance Mission Team (PeMT). This team would function as the secretariat reporting to the Project Leader. This team would oversee project execution and would manage implementation and deal with technology, process & change management related issues. This team would also manage outsourcing tasks like :
a.  Preparation of the Project Proposals
b.  Consulting Assignments for Business Process Re-engineering, Change management,          
Financial Modelling, System Design & Architecture etc.
c.  Project Management / Monitoring etc.
d. Training
e.  Procurement of Hardware, Software, Networking etc.
f.  Data entry

As several of these tasks would be undertaken by various projects running in the State, it would be helpful to take advice and support from SeMT time-to-time. The approach for formation and skill-sets required for PeMT would be on similar lines as mentioned for SeMT. It is expected that the PeMT would typically consist of 4-8 core people and have a well-balanced mix of domain expertise (serving/retired officials of the department having detailed knowledge about the department and its processes and functions) and technical expertise (i.e. technology, process re-engineering, change management, project management). PeMT is envisaged to be formed as early as possible, the earlier the better. Till such time, the department may take necessary support from SeMT for handling early stages of project i.e. project proposal formulation and early stage of bid process.

Circular No. 4513/B2/08/ITD dated 15.10.2008 regarding the timeline for handling files of other Departments to IT Department seeking concurrence to the e-governance proposals.